Privacy Policy

Updated October 24, 2026

This notice explains how information is handled when you use the Boston Notary Service website, contact our team, or request notarization, record retrieval, apostille, authentication or delivery assistance.

Information you provide

Our request forms collect your name, email, phone number, preferred contact method and details about the service you need. Depending on your request, this can include document types, issuing authorities, destination countries, deadlines, appointment or delivery addresses, signer details and files you choose to upload. Documents may contain sensitive personal information. Share only what is needed for the review. Do not put payment card numbers, passwords or unrelated identification numbers in a request form or email.

How request information is used

We use the information you provide to respond, review document preparation and routing, prepare a quote, arrange the service you approve, coordinate delivery, maintain transaction records and address service or fraud concerns. Sending a request does not by itself complete an appointment or authorize payment. Marketing preferences are separate from communications needed to handle your request.

Documents and service providers

This website and its forms are hosted by Wix. Form submissions are accessible to authorized account users. Depending on the work you request, relevant information and documents may also need to be provided to an assigned notary or service professional, the issuing office, government authentication office, embassy or consulate, or delivery provider. Contact us before uploading a sensitive document if you need to confirm what is required or how it should be transferred. Do not send original documents until you receive instructions.

Payment services handle payment information when you use the applicable checkout or payment request. Their own privacy notices also apply. See Wix’s privacy policy for information about its platform services and processing.

Website usage and cookies

The website and its providers may process IP address, browser and device information, page visits, referring links, cookies and interaction events to operate the site, maintain security and understand usage. Where analytics or advertising tools are enabled, their processing is subject to applicable consent settings and provider notices. Use any cookie controls available on the site and your browser settings to manage cookies. Blocking necessary cookies may affect forms or other features. Our custom request analytics use fixed action labels rather than document contents or contact-field values.

Retention and your choices

Request, document, service and transaction records can have different retention needs. Applicable law, notarial recordkeeping, accounting and unresolved service matters may limit deletion. You can ask about information held for your request, request a correction or deletion, or change your marketing preferences using the contact details below. We may need to verify your identity before acting. Rights and available exceptions depend on the law that applies to you.

Our business operates in the United States. Wix and other providers may process information in other countries. External websites linked from this site have their own privacy practices. This website is intended for adults arranging services.

Contact and updates

For privacy questions or requests, email info@bostonnotaryservice.us or call (617) 230-6676. Identify the request or service involved without attaching unnecessary sensitive documents. We may update this notice when our practices or requirements change; the date above identifies this version.