I-9 Authorized Representatives: The Employer, Employee & Notary Roles
Updated: Oct 31
An I-9 appointment may be arranged by HR, an employer or the employee who needs a local review. Boston Notary Service can carry out the assigned in-person review when authorized by the employer.
Who does what?
The employee completes the employee portion and presents acceptable documents of their choice. The employer authorizes the representative and supplies its workflow. The representative completes the assigned review and attestation; the employee cannot act as their own representative.
Book directly as an employee or through HR
HR teams, employers and employees can contact us directly to arrange an in-person I-9 appointment. If your employer asks you to find a local representative, send us its instructions, HR contact and onboarding deadline. We confirm the employer’s authorization and workflow before completing the assigned document review.
What happens at the appointment
We act as the employer’s authorized representative for the assigned I-9 review. Form I-9 is not notarized and receives no notary seal. The employee chooses which acceptable documents to present under the USCIS instructions; the employer remains responsible for its I-9 process.
Details that help us schedule
Send the meeting address, preferred time, deadline and HR contact. Include the employer’s form or portal instructions when available. We can discuss availability while you gather the details; the employer’s authorization and workflow must be confirmed before the review.
After the review
We follow the agreed return instructions. Send any employer questions or correction requests back to the assigned HR contact so the next step is clear.
Comments